Minerva

Welcome to the DBHR SUD Prevention and MH Promotion Online Reporting System

DBHR is excited to announce the release of the new online reporting system, known as Minerva.

Continuing in our theme and in an effort to avoid acronyms, we are calling the new system “Minerva”. This is the Roman Goddess who is equivalent to the Greek Goddess Athena.  Minerva is the “Goddess of a thousand works” known for intellect, wisdom, science and inventor of numbers.

This page is your one-stop-shop for getting the references and information you need to get started in this new system.

Getting Started with Minerva: 

​Please view either the CPWI training or the training for our Tribal partners, listed here. At the end of the training, you'll be asked to fill out a short survey to help us create your Minerva user name. 

• Online Minerva Training now Available. (Training designed for CPWI Coalitions and Community Based Organizations.)
• Online Minerva Training for Tribes. (Training designed for Native American Tribes.)
• Guidance on Getting Started.  (This document review important information about what information to enter into Minerva now, and what items will be entered soon.)
• Quick Reference Initial Log-in Steps - This document gets you on your way to using the new system. This document provides you with a short list of the first things to do in the system.  [Nov '16]

Resources:

• User Guide Version 2.0 - This version of the User Guide is current as of June 2017 and provides detailed instructions on how the Minerva system operates.

• Reference Document -  New! Reporting Environmental Strategies and Information Dissemination. This is a detailed Reference Document that explains how to report these services including information on the Program Profile, creating Activity Log(s), and Session Details. Tip: Read the entire document before starting data entry.

• Quick Reference: An Update for Reporting Training in Minerva - New! This document clarifies guidance we shared at the Summer Institute in June 2017 for how to report Training in Minerva. Note: An update was posted on July 19, 2017 to clarify additional items needed to create a Training Program Profile.

• Reference Guide - Understanding Survey Selection - This guide will help you align your risk/protective factor with an appropriate objective and pre/post survey.  [updated February 2017]

• Summer Institute June 2017 Update: Minerva - Includes quick guidance on Reporting for the next Biennium; Training [please see the Quick Reference update here instead], Orientations, and Curriculum Purchases; information on HIPAA and FERPA; and an introduction to reporting Environmental Strategies and Information Dissemination.

• Reporting Mentoring and One-to-One Services (Minerva TA Call PPT) - You can view the slides from the June 22 2017 TA Call here.

• PowerPoint slides from the training - From the July 2017 training offered to CPWI Communities.

• Entity Organizational Charts for your reference - You can view these if you need to clarify the entity structure for your organization.  [updated Apr '17]

• Reference Sheet - Building the Coalition Program Profile - This is a reference to help you in building your program profile for your CPWI coalition.  [Dec '16]  

• Frequently Asked Questions - Find summaries of some of the most common questions, including links to more detailed information.  [under revision]

• Instructions for Entering the CAT in Minerva.  [Mar '17]

• Reference Document - Good Behavior Game - Use this document to build your program profile, create activity logs and enter services for the Good Behavior Game.  [May '17]  

• Reference Document - Entering Data on Mentoring and 1:1 Service Activities and CPWI Quarterly Reporting and Planning Environmental Strategies and Information Dissemination - Use this document to enter services for Mentoring and One-to-one services and CPWI Quarterly Reporting and submitting Environmental Strategies and Information Dissemination Program Profiles for review.  [May '17]

Login to Minerva

 
Click on the image above.  The Minerva login screen will open up.

What to do if you get stuck?

1. Refer to the Minerva Online Reporting User Guide above to see if you can determine and resolve the issue.
2. If you are not able to find a resolution in the guide, or if you have found an error (bug) in the system functioning, submit a Help Desk Ticket by clicking on your name in the upper right corner – then select “Help desk Ticket”.  Or you may submit your question by phone 1(844) 385-3653.

Schedule for TA calls:

If you have completed the training provided and have been assigned a user login, you may join the TA calls.  TA calls are an opportunity for you to get assistance on your data entry. Questions will be taken in order submitted and based on priority of issue.You are also welcome to listen into the call to learn from others.